建议反馈
项目行政助理
10000~30000 元/月
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项目行政助理
10000~30000 元/月
工作地点:上海-黄浦区 招聘人数:1人 招聘日期:2021-12-21 ~ 2022-12-07 更新日期:2022-04-25
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职位要求

职位性质:全职

学历要求:本科及以上

工作经验:五年以上

专业要求:不限

职称要求:不限

外语要求:英语良好

岗位职责



General Description


Proactive and highly skilled in specializing in project team organization for multiple projects and clients. Proven abilities in developing positive relationships with multiple clients, consultants, and project teams. Facilitating project administration at a high level, analyzing, and reporting multiple project accounts under Principal supervision.


Required Experience


  • Minimum of 7 years administrative experience

  • Preferablely architecture/construction related experience


Primary Responsibilities


  • Handles sensitive matters with complete confidentiality

  • Works with Administrative Services Manager in headquater to resolve issues and identify resources

  • Facilitates in project set up and project approvals

  • Project organization and coordination with MG2’s departments (facilitates project start-up, green ink packages and prepares project number requests)

  • Prepares and processes consultant and contractor contracts

  • Maintains project document management, contract and project electronic files

  • Participates in client / consultant standard invoicing process

  • Assists leader and managers with multiple client project account budgets

  • Assists leaders with pay applications, i.e. review, QA and process

  • Assists leaders with administrative tasks, prepares letters and transmittals

  • Processes check requests, i.e. contacts jurisdictions for information and process

  • Assists leader and managers with client billings, percent complete reports, and staffing utilization reporting when necessary

  • Assists with archiving and project closeout procedures (archiving submittal documents and electronic files)

  • Maintains and prints spreadsheets and reports

  • Maintains team calendar

  • Communication and document sharing with team members (including internal, client, consultants, contractors, etc.)

  • Meets team’s administrative needs

  • Meets team’s project / contract administrative needs

  • Manages multiple conflicting project priorities successfully and maintains composure

  • Produces professional, error-free documents using the current software technology

  • Prepares meetings in a timely manner

  • Prioritizes and completes tasks to deliver desired results within the alloted time frame

  • Understands the basic principles, practices, and techniques to automate office processes

  • Serves as a liaison for communication with clients when studio leads, principala, or managers is unavailable

  • Facilitates training for new administrative team members

  • Recognizes and supports the need for change

  • Acts as the team proponent for MG2’s high quality standards


Required Behaviors


  • Models firm’s Core Values. We are CONFIDENT, CREATIVE, PASSIONATE, andTRUSTED. We generate RESULTS.


Required Competencies


  • Written and verbal English skills

  • Smartsheet experience

  • Microsoft Office proficiency in Word, Excel, PowerPoint, and Outlook

  • AIA software experience

  • Sitefolio software experience

  • Mnet software experience

  • Newforma software experience

  • Infocus software experience (project management)

  • Strong communication skills (written and verbal)

  • Strong customer service skills

  • Strong attention to detail

  • Ability to multi-task

  • Excellent organizational skills

  • Ability to be a team player

  • Ability to meet deadlines

  • Decision making skills



公司介绍

About MG2

Guided by our vision to create transformative experiences, MG2 has been delivering award-winning projects for over 50 years. We partner with some of the world’s most recognizable companies and brands to bring exceptional design solutions to life through full architectural, strategic planning, interior design, brand strategy, and program consulting services. At MG2 our greatest strength lies in our people, our partnerships, and our commitment to helping them succeed. We seek world-class talent to deliver integrated, tailored solutions that advance our clients’ enterprise and provide our staff with outstanding career growth experiences that elevate these opportunities.






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公司基本信息

慕维尼(上海)建筑设计咨询有限公司

外商独资

50 - 99人

建筑设计
不限
项目行政助理